Dashboard
Kurrajong Disability Services
SIL audit-readiness
78%
12 artefacts outstanding
Expiring in 30 days
4
Expired
1
Staff compliance
12 activeAroha Tua
Team Lead
100%
CompleteDanh Nguyen
Support Worker
75%
1 expiredPriya Sharma
Support Worker
94%
CPR in 12 daysCOMPARISON · LUMARY
Lumary vs Checkbase
Lumary is a powerful, enterprise-grade NDIS care-management platform built on Salesforce - genuinely strong for large, multi-service providers. Checkbase is built for the 1-50 staff SIL provider who needs to be audit-ready in a day, not after a three-month implementation.
How Checkbase covers what Lumary doesn't
Audit-ready in a day, not a quarter.
Four areas where a focused compliance tool beats an enterprise platform for the small-to-medium SIL provider.
Dashboard
Kurrajong Disability Services
SIL audit-readiness
78%
12 artefacts outstanding
Expiring in 30 days
4
Expired
1
Staff compliance
12 activeAroha Tua
Team Lead
100%
CompleteDanh Nguyen
Support Worker
75%
1 expiredPriya Sharma
Support Worker
94%
CPR in 12 daysSee only what the audit asks for.
Certification audit lens
One dropdown swap and the dashboard recomputes against only the artefacts the certification audit will request. Nothing to configure, no consultant needed.
30 / 7 / 0-day expiry windows
Every worker certification surfaces in three colour-coded buckets, with owner-routed emails on the right day. Live from your first afternoon.
Action list, by priority
The next things to chase, computed live across staff, participants, and houses. No reports to build, no dashboards to design.
Who each is for
Pick the right tool for the job.
We won't pretend we're the answer for everyone. Here's the honest split.
Pick Lumary if
- You're a large, multi-service provider with 100+ staff and complex cross-program workflows
- You need a full care-management CRM - rostering, billing, claiming, care plans - in one Salesforce-based platform
- You have a budget for a multi-month implementation and a dedicated systems team
- You already run on Salesforce and want NDIS workflows on top of it
- Deep configurability and custom workflows matter more than time-to-value
Pick Checkbase if
- You're a 1-50 staff SIL provider and a Salesforce-based enterprise platform feels like overkill
- You want published, self-serve pricing from A$179/month - not a sales call and a custom quote
- You're staring down the 1 July 2026 SIL mandatory-registration deadline and need to be audit-ready now
- You want to be set up in an afternoon, not after a three-month implementation project
- Compliance and audit-readiness - not a full care CRM - is the problem you actually need to solve
Side-by-side
Feature by feature.
No stars, no rigged scores - just yes / no / partial, with source links where we cite anything specific about Lumary.
Features
Self-serve setup (no implementation project)
Sign up, upload your evidence, audit-ready the same day. Lumary is an enterprise platform with a guided, consultant-led implementation.
Built for 1-50 staff providers
Checkbase is sized and priced for small-to-medium SIL providers. Lumary is built for large, multi-service organisations.
No Salesforce licence or platform complexity
Checkbase is a focused web app. Lumary is built on Salesforce - powerful, but it brings Salesforce's licensing and admin overhead with it.
Structured audit artefact catalogue (200+ types)
Every artefact the NDIS Practice Standards ask for, typed and modelled. Lumary manages documents within a broader care-management model.
Automated 30 / 7 / 0-day expiry alerts
Owner-routed emails before every expiry. Both platforms surface expiries; ours land in a dedicated compliance dashboard.
SIL House compliance entity
Houses are first-class in Checkbase - house docs, dwellings, vehicles, resident assignments with history. Built specifically for the SIL use case.
Certification audit dashboard lens
One dropdown filters to exactly the artefacts the certification audit asks for. Purpose-built around the audit itself.
Auditor portal (OTP-gated, no account required)
Time-limited secure link; auditor verifies with a 6-digit code and sees only what you share. No software for them to learn.
Per-participant audit consent gate
Sample requests don't open until a signed audit-consent form is on record - the NDIS Commission standard for sharing participant info, built into the flow.
One-click SIL evidence pack PDF export
Branded cover, table of contents, per-section evidence - re-generate any time. Built to hand straight to the auditor.
Full care-management CRM (rostering, billing, claiming)
Out of scope for us. If you need an end-to-end care CRM, Lumary's breadth is a genuine strength - we don't compete there.
Deep Salesforce-based configurability
Lumary inherits Salesforce's customisation depth for complex, multi-program workflows. Checkbase is deliberately focused and opinionated.
Published self-serve pricing
Checkbase publishes A$179 / A$349 / A$699 tiers on the website. Lumary is sales-led with custom enterprise quotes.
No implementation fee or annual lock-in
Month-to-month, cancel anytime, no setup fee. Enterprise platforms typically involve an implementation fee and an annual contract.
Free trial without credit card
14-day trial, no card. Try the full product before you decide - no sales process required.
Australian data residency
Checkbase hosts in Australia (Supabase + Vercel Sydney region). Both serve the AU market with local data handling.
The cost of getting it wrong
What does failing an NDIS audit cost?
Maximum penalty per contravention
A$0.00M
Corporate body, single contravention of the NDIS Act. Per breach, not per audit.
Individual penalty
A$0k
Plus banning orders + permanent register entry.
Checkbase, full year
A$0
Growth tier annual (2 months free). A rounding error against a single finding.
Pricing comparison
What you'll actually pay.
Lumary uses a sales-led, custom-quote model - typically an implementation fee plus an annual contract. Checkbase publishes flat self-serve tiers on the website, with no implementation fee.
| Team size | Lumary | Checkbase |
|---|---|---|
| Pricing model | Custom enterprise quote | Published flat tiers |
| Implementation | Consultant-led project + fee | Self-serve, an afternoon |
| Commitment | Typically annual contract | Month-to-month, cancel anytime |
| Starting point | Contact sales | A$179/m (Starter) |
Lumary does not publish self-serve pricing. The description above is qualitative - based on the typical enterprise SaaS model their site reflects. Contact Lumary for a current quote.
Migration guide
Moving compliance to Checkbase from an enterprise platform
If Lumary is more platform than you need - or you've been quoted an implementation that dwarfs your budget - moving compliance to Checkbase takes an afternoon, not a project.
- 1
Start your Checkbase free trial
14 days, no card. Invite your team. No implementation project, no consultant - you're configuring it yourself in minutes.
- 2
Bulk-upload your existing evidence
Worker certifications, participant service agreements, SIL house safety docs. Bulk upload handles 100+ files at a time and assigns each to the right artefact slot.
- 3
Set up your SIL houses
Add each house as a first-class entity - dwellings, vehicles, residents, safety docs. The certification audit goes house-by-house; your dashboard does too.
- 4
Be audit-ready the same day
Run the certification audit lens, export the SIL evidence pack PDF, and invite your auditor to the OTP-gated portal. No three-month wait to see value.
Real talk
Where Lumary genuinely beats us.
Lumary is a strong, capable platform. We're not pretending otherwise - we just solve a narrower problem for a smaller provider. Where Lumary genuinely wins:
- Breadth. A full care-management CRM - rostering, billing, claiming, care plans - in one platform. We do compliance and audit-readiness, not the whole operation.
- Salesforce foundation. Deep configurability and an enterprise ecosystem behind it. If you need that, it's real value.
- Scale. Built to run large, multi-service organisations with complex cross-program workflows. That's not our buyer.
- Ecosystem + integrations. The Salesforce platform brings a large integration marketplace that a focused tool like ours doesn't match.
That's the honest split. Now see Checkbase against your own evidence - 14 days, no card.
Try for freeFAQs
Questions buyers ask before switching to or adding Checkbase alongside Lumary.
See also
ShiftCare vs Checkbase
Rostering tool. Use it for shifts. Use Checkbase for the audit. They run alongside each other.
Read comparison
Google Drive vs Checkbase
Cloud file storage. Fine for marketing assets, board papers, anything that doesn't expire. Not built for the NDIS audit.
Read comparison
HubWorks vs Checkbase
NDIS workforce + compliance product with real overlap. Checkbase wins on the certification audit: auditor portal, SIL evidence pack, and published self-serve pricing.
Read comparison
Right-sized for SIL providers
Audit-ready in an afternoon.
Skip the enterprise implementation. 14-day free trial, no credit card. Use SIL2026 for 50% off 90 days.
Lumary and other product names referenced on this page are trademarks of their respective owners. Checkbase is not affiliated with or endorsed by these products. We use the names in good faith for honest comparison purposes (Trade Marks Act 1995, s.122).
Feature comparisons last verified 26 June 2026. Competitor pricing and feature claims sourced from their public website on or before that date. If anything on this page is out of date, please tell us and we'll fix it. Lumary's site: www.lumary.com.