Dashboard
Kurrajong Disability Services
SIL audit-readiness
78%
12 artefacts outstanding
Expiring in 30 days
4
Expired
1
Staff compliance
12 activeAroha Tua
Team Lead
100%
CompleteDanh Nguyen
Support Worker
75%
1 expiredPriya Sharma
Support Worker
94%
CPR in 12 daysCOMPARISON · HUBWORKS
HubWorks vs Checkbase
HubWorks is an NDIS workforce and compliance management product - real overlap with what we do. Where Checkbase pulls ahead is the certification audit itself: a purpose-built audit lens, an OTP-gated auditor portal, a one-click SIL evidence pack, and published self-serve pricing from A$179/month.
How Checkbase covers what HubWorks doesn't
Built around the certification audit.
Four areas where a purpose-built audit surface pulls ahead - even against another NDIS compliance product.
Dashboard
Kurrajong Disability Services
SIL audit-readiness
78%
12 artefacts outstanding
Expiring in 30 days
4
Expired
1
Staff compliance
12 activeAroha Tua
Team Lead
100%
CompleteDanh Nguyen
Support Worker
75%
1 expiredPriya Sharma
Support Worker
94%
CPR in 12 daysSee only what the audit asks for.
Certification audit lens
One dropdown swap and the dashboard recomputes against only the artefacts the certification audit will request. Purpose-built around the audit itself.
30 / 7 / 0-day expiry windows
Every worker certification surfaces in three colour-coded buckets, with owner-routed emails on the right day. Live from your first afternoon.
Action list, by priority
The next things to chase, computed live across staff, participants, and houses - the single screen that tells you what to fix today.
Who each is for
Pick the right tool for the job.
We won't pretend we're the answer for everyone. Here's the honest split.
Pick HubWorks if
- You want a broad workforce-management suite alongside compliance, in one product
- You prefer a sales-led onboarding with a guided setup
- Workforce features beyond compliance documentation are central to your daily operations
- You're comparing full workforce platforms rather than a focused audit tool
Pick Checkbase if
- Your single biggest worry is the certification audit - and the 1 July 2026 SIL deadline
- You run SIL houses and want them as first-class entities, not folders or generic records
- You want an auditor portal with OTP verification and per-participant consent gating
- You want a one-click SIL evidence pack PDF to hand straight to the auditor
- You want published, self-serve pricing from A$179/month and a 14-day trial with no card
Side-by-side
Feature by feature.
No stars, no rigged scores - just yes / no / partial, with source links where we cite anything specific about HubWorks.
Features
Worker document catalogue + expiry tracking
Both track worker docs and expiries. Checkbase models 200+ typed artefacts mapped to the NDIS Practice Standards.
Automated 30 / 7 / 0-day expiry alerts
Owner-routed emails before every expiry. A core feature for any compliance product - ours land in a dedicated dashboard.
Participant document catalogue
Full audit artefact set - service agreements, support plans, risk assessments, consents - typed and required-aware.
SIL House compliance entity
Houses are first-class in Checkbase - house docs, dwellings, vehicles, resident assignments with history. Built specifically for SIL.
Certification audit dashboard lens
One dropdown filters the dashboard to exactly the artefacts the certification audit asks for - nothing else.
Auditor portal (OTP-gated, no account required)
Time-limited secure link; auditor verifies with a 6-digit code and sees only what you share. No software for them to learn.
Per-participant audit consent gate
Sample requests don't open until a signed audit-consent form is on record - the NDIS Commission standard, enforced by the product.
One-click SIL evidence pack PDF export
Branded cover, table of contents, per-section evidence - re-generate any time. Built to hand straight to the auditor.
Findings return as remediation tasks
Auditor flags an issue and it lands in your inbox as an assignable task - no findings PDF to re-key into a to-do list.
Broader workforce-management features
Checkbase is focused on compliance and audit-readiness. If you need a wide workforce suite, HubWorks covers more ground there.
Published self-serve pricing
Checkbase publishes A$179 / A$349 / A$699 tiers on the website. HubWorks is sales-led - you contact them for a quote.
Free trial without credit card
14-day trial, no card, full product. Self-serve from signup - no sales call required to start.
Australian data residency
Checkbase hosts in Australia (Supabase + Vercel Sydney region). Both serve the AU NDIS market with local data handling.
The cost of getting it wrong
What does failing an NDIS audit cost?
Maximum penalty per contravention
A$0.00M
Corporate body, single contravention of the NDIS Act. Per breach, not per audit.
Individual penalty
A$0k
Plus banning orders + permanent register entry.
Checkbase, full year
A$0
Growth tier annual (2 months free). A rounding error against a single finding.
Pricing comparison
What you'll actually pay.
HubWorks is sales-led - you contact them for a plan-based quote. Checkbase publishes flat self-serve tiers on the website, with a 14-day trial and no implementation fee.
| Team size | HubWorks | Checkbase |
|---|---|---|
| Pricing model | Sales-led quote | Published flat tiers |
| Starting point | Contact sales | A$179/m (Starter) |
| Trial | Sales-led / demo | 14-day, no card |
| Commitment | Plan-based contract | Month-to-month, cancel anytime |
HubWorks does not publish self-serve pricing; the description above is qualitative. Contact HubWorks for a current quote.
Migration guide
Moving your compliance to Checkbase from HubWorks
If the certification audit is your real pressure point, switching the compliance layer to Checkbase takes an afternoon - no implementation project.
- 1
Start your Checkbase free trial
14 days, no card. Invite your team. Self-serve from signup - no sales call to schedule.
- 2
Bulk-upload your existing evidence
Export your documents from HubWorks and drag them into Checkbase bulk upload - 100+ files at a time, each assigned to the right artefact slot.
- 3
Set up your SIL houses
Add each house as a first-class entity - dwellings, vehicles, residents, safety docs. The certification audit goes house-by-house; your dashboard does too.
- 4
Be audit-ready the same day
Run the certification audit lens, export the SIL evidence pack PDF, and invite your auditor to the OTP-gated portal. No waiting on an implementation.
Real talk
Where HubWorks genuinely beats us.
HubWorks and Checkbase overlap more than most comparisons on this site - this is a genuine head-to-head, not a tool-vs-platform mismatch. Where HubWorks may suit you better:
- Workforce breadth. If you want compliance bundled into a wider workforce-management product, HubWorks reaches beyond what we deliberately scope to.
- Guided, sales-led onboarding. Some teams prefer a hands-on setup over self-serve - if that's you, a sales-led product fits the way you buy.
- Single-suite preference. If consolidating workforce and compliance into one vendor matters more than best-in-class audit tooling, that's a fair trade-off.
- We're newer. HubWorks has been in market longer; if track record is a deciding factor for your buying committee, weigh that honestly.
That's the honest split. Now see Checkbase against your own evidence - 14 days, no card.
Try for freeFAQs
Questions buyers ask before switching to or adding Checkbase alongside HubWorks.
See also
ShiftCare vs Checkbase
Rostering tool. Use it for shifts. Use Checkbase for the audit. They run alongside each other.
Read comparison
Lumary vs Checkbase
Enterprise NDIS care platform on Salesforce. Powerful for large orgs - often overkill for a small-to-medium SIL provider who just needs to be audit-ready.
Read comparison
Google Drive vs Checkbase
Cloud file storage. Fine for marketing assets, board papers, anything that doesn't expire. Not built for the NDIS audit.
Read comparison
Built for the certification audit
Audit-ready in an afternoon.
Self-serve, published pricing, OTP-gated auditor portal. 14-day free trial, no card. Use SIL2026 for 50% off 90 days.
HubWorks and other product names referenced on this page are trademarks of their respective owners. Checkbase is not affiliated with or endorsed by these products. We use the names in good faith for honest comparison purposes (Trade Marks Act 1995, s.122).
Feature comparisons last verified 26 June 2026. Competitor pricing and feature claims sourced from their public website on or before that date. If anything on this page is out of date, please tell us and we'll fix it. HubWorks's site: www.hubworks.com.au.