Growing providers
The NDIS compliance system that scales with you - 10 to 50 staff.
Spreadsheets and shared drives break as you grow. Checkbase gives you one source of truth: bulk import, self-onboarding for new hires, tier-based access control, 30/7/0-day expiry digests, and a real org-wide audit-readiness score. From $179/month, 14-day free trial, no card to start.
From $179/month · 14-day free trial · No credit card to start
The honest problem
What worked at 5 staff falls apart at 25.
A spreadsheet and a shared drive were fine when you knew every worker by name. As you scale, the cracks show: no single source of truth, onboarding a new hire is a scramble of emails and PDFs, expiries slip through because nobody owns the tracker, and the audit becomes a week-long reconstruction from folders nobody can agree on.
Checkbase replaces the spreadsheet with a system built to grow with you - structured artefacts, automatic expiry tracking, tier-based access as your team layers up, and a readiness score across the whole org. The chaos doesn't scale with your headcount.
Built to scale
Everything a growing provider needs. On one screen.
Four feature areas built for teams scaling from 10 to 50 staff. Click through, then scroll past for the deep dive.
| Staff member | WWCC | NDIS Screening | CPR | Infection Control | ID |
|---|---|---|---|---|---|
Aroha Tua Team Lead | |||||
Danh Nguyen Support Worker | |||||
Priya Sharma Support Worker | |||||
James O'Brien Support Worker | |||||
Mei Lin Chen Support Worker | |||||
Tui Ngata Casual |
Add 30 staff in two minutes. New hires onboard themselves.
CSV bulk import
Bring your whole team and participant list across at once. Migrate off the spreadsheet without re-keying a single row.
Self-onboarding sequences
New hires complete their own intake and upload their own documents into the slots the system is waiting for - no chasing certificates over email.
Pre-built doc catalogue
Every required artefact already has a slot mapped to the NDIS Practice Standards. You're filling in a system, not designing one.
Import + onboarding
Migrate your whole team across in an afternoon.
Bulk-import your staff and participants via CSV, then upload existing documents into the slots Checkbase already has waiting - the doc catalogue is pre-built around the NDIS Practice Standards. From then on, new hires onboard themselves: an intake flow lets them complete their own details and upload their own documents, so their compliance file builds itself instead of landing in your inbox.
- CSV bulk import for staff + participants - no re-keying
- Self-onboarding sequences for new hires - no chasing emails
- Pre-built doc catalogue - fill in a system, don't design one
| Staff member | WWCC | NDIS Screening | CPR | Infection Control | ID |
|---|---|---|---|---|---|
Aroha Tua Team Lead | |||||
Danh Nguyen Support Worker | |||||
Priya Sharma Support Worker | |||||
James O'Brien Support Worker | |||||
Mei Lin Chen Support Worker | |||||
Tui Ngata Casual |
Liam P.
NDIS 43 001 234 · SIL Kurrajong St
Compliance
92%
Planning & support
Service Agreement + Schedule
Individual Risk Assessment
Individual Emergency Plan
Support Plan
Access control
Access that scopes itself as you grow.
Owners see everything. Managers see their region or team. Staff see only the participants they support and their own document file. As the org structure gets more layered, access stays scoped automatically - a new support worker doesn't get a view of every participant on day one. It's the control a growing provider needs and a shared drive simply can't give you.
- Role-scoped access - owner / manager / staff
- Managers see their region; staff see only who they support
- No accidental over-exposure as headcount climbs
See Checkbase scale with your team
Book a demo and we'll walk through bulk import, self-onboarding, and tier-based access for a team your size.
Expiry + readiness
No single person has to own the tracker.
The expiring-soon list is on the dashboard from day one. Email digests go out to owners + admins 30 / 7 / 0 days before any required document expires - across every worker, participant, and SIL house. Expiry chases are assignable, so the responsibility is shared and tracked instead of orphaned in one person's head. An org-wide readiness score - and per-module rollups - update live.
- 30 / 7 / 0-day email digests for owners + admins
- Assign expiry chases to specific team members - tracked to close
- Org-wide readiness score plus per-module rollups, live
Dashboard
Kurrajong Disability Services
SIL audit-readiness
78%
12 artefacts outstanding
Expiring in 30 days
4
Expired
1
Staff compliance
12 activeAroha Tua
Team Lead
100%
CompleteDanh Nguyen
Support Worker
75%
1 expiredPriya Sharma
Support Worker
94%
CPR in 12 daysSIL evidence pack
Kurrajong Disability Services
Audit ID AC-2026-0418 · expires 7 May 2026
Evidence categories
- Governance8 items
- Insurance4 items
- Policies & procedures12 items
- Staff records18 items
- Participant files19 items
- SIL house records7 items
- Audit log1 items
Audit at scale
The evidence pack writes itself - across 30 files.
When the audit lands, hit Generate Evidence Pack. You get a paginated PDF across every worker, participant, and organisation doc - cover page, status pills, expiry dates, no manual collation. Or invite your auditor into the portal: they sign in via OTP with no Checkbase account, request participants gated by consent, verify and flag documents inline, and submit findings back as remediation tasks you can assign across your team.
- One-click evidence pack across the whole org - no collation
- OTP-gated auditor portal - no account needed for the auditor
- Findings come back as tasks you can assign across the team
Privacy + safeguards
Data stays inside the controls a scaling team needs.
Australian data residency
Hosted on AU Supabase + Vercel. Files stored in Australia. See Trust for the subprocessor list.
Tier-based access
Staff only see participants they're assigned to. Managers see their region. Owners see everything - scoped automatically.
Consent-gated audits
Auditors can't request access to participants without a signed audit-consent form on file. Every decision is logged.
Keep reading
Migrating from spreadsheets to Checkbase
The step-by-step playbook - CSV import, document upload, and getting your whole team migrated in a day or two.
NDIS audit preparation - what auditors actually look for
The artefact categories every audit checks, regardless of tier. Practical timeline + a sample evidence pack.
Just starting out?
Compliance software for 1-10 staff providers without a compliance team. Audit-ready in under an hour.
Compare all plans
Essential / Professional / Business / Enterprise. Staff unlimited at every tier. Calculate your tier from your participant count.
Questions growing providers ask
Start free
One source of truth before your next hire.
14 days free, no credit card. Bulk-import your team, switch on self-onboarding, and watch your org-wide readiness score climb on day one.